Key numbers:
- 1,500 attendees
- 2x registration booths
- 2x BadgeIt! registration staff
- 50% reduction in check-in time over previous year
Challenges:
Cybereco, a non-profit cybersecurity organization, identified various improvements possible in their previous Cyberconference events:
- Prolonged Check-In Times: Manual processes led to long queues, causing attendee frustration and event delays.
- Inefficient On-Site Printing: Reliance on consumer-grade printers limited check-in capacity, resulting in congestion.
- Inadequate Security Measures: Lack of a robust attendee identification and access control system.
- Limited Networking Opportunities: Absence of seamless integration for attendees to exchange information.
Solutions Implemented & Results:
EPEAK Studio introduced BadgeIt! to address these issues, leading to significant improvements:
- Automated QR Code Check-In: Attendees received unique QR codes pre-event, enabling swift, error-free check-ins.
- High-Capacity On-Site Printing: Upgraded to efficient printers, allowing instant badge printing with real-time information validation & 50% reduction in check-in time.
- Enhanced Security Features: Each badge included a secure QR code and identifiable attendee type, ensuring precise identification and controlled access to restricted areas.
- Seamless Swapcard Integration: Enabled attendees to scan badges and exchange information effortlessly via the Swapcard app, boosting networking opportunities.
Testimony – Karima Smouk, Lead Coordinator of the CyberConference, Cybereco:
“Working with EPEAK Studio on the Cyberconference 2024 was a game-changer. Their BadgeIt! system made check-ins a breeze, cutting wait times in half. The secure badges gave us peace of mind, and the Swapcard integration made networking effortless. EPEAK’s dedication and expertise truly elevated our event.”
By implementing BadgeIt!, Cybereco improved the Cyberconference’s registration and badge management, achieving faster check-ins, enhanced security, and seamless networking. Partner with EPEAK Studio to elevate your event operations. Contact us today to learn how BadgeIt! can benefit your next event!